Workflow automation is a software tool that uses technology to automate, execute and streamline processes that are otherwise carried out by manual means. While establishing a workflow, a process has to be defined by the system in order for the system to achieve the desired output. The idea is to achieve predetermined and desired results through a strategic approach.
Hiring a music teacher for your six-year-old and recruiting a sales manager for a local branch of a private bank may seem two disparate processes. However, both require a common route to an application known as a workflow. Most people use workflows in both their personal and business lives even if they don’t realize this.
A process can have various workflows depending upon the nature of the organization. Most traditional processes include information handouts and random interaction between different people in different departments at different levels resulting in inaccuracy, inconsistency, unproductivity, and even data mishandlings. To be able to counter such a predicament, the company needs to have more mechanized systems and procedural rules.
Is workflow application a value addition?
The ultimate objective of every business process is to help the organization evolve significantly in every vertical while enjoying monetary benefits. The application helps boost productivity by eliminating tasks that add little or no value and use the most valuable resource - time - in perhaps the best possible way.
Planning in a workflow application
Planning happens to be one of the most important phases of the strategic approach in the application determining the ‘What, When and How’ of the system. Every team member is kept in the loop and is informed about the development within the organization. Team members are informed about the blueprint of the project and are forwarded the relevant data and tasks so they could set their priorities right.
Take a look at some of the widely-used workflow examples
- Employee Onboarding Workflow
Onboarding a new staff can be a stressful and time-consuming task. However, with the Employee Onboarding Workflow, the traditional topsy-turvy and chaotic methodology for hiring new employees can be dealt successfully and transformed into a time-efficient and more effective process. Workflow automation drastically brings down the processing time and the task can be achieved in a matter of a few hours that previously used to take a week’s time in getting processed. The application makes the onboarding consistent and transparent.
- Purchase Requisition Workflow
Different businesses have different purchase requisition workflows depending upon the nature of the business. The activity includes requesting a purchase within the organization. A request is initiated by a concerned employee from a concerned department in the organization for the purchase of goods or services. The requisition gets directed to the reviewer who has to ensure it is reasonable, well within budget and made from a registered and approved supplier. The reviewing step might take more that one reviewer to approve the requisition. In case of any misinformation, the requisition is generally sent back for rectification. Once every party is satisfied with the content, the requisition is approved and the purchase order is raised. Purchase requisition workflow, combined with purchase order workflow, helps in generating a consolidated output.
- Purchase Order Workflow
Purchase order is a process determining the practice of potential purchases within the organisation on a routine basis. By channeling through this application, team members in purchase, finance and various other departments can execute this process much quicker and more efficiently. Reports of various phases such as material procurement, vendor selection and registration, purchase approval and invoice authorization can easily be generated, tracked, monitored, analysed and optimized on the fly.
- Leave Request Workflow
HR professionals from around the world have had a torrid time managing and keeping track of approvals, rejections and calculations of the leaves of the employees. However, with the arrival of workflow automation, keeping a tab on all leave-related data has become possible. An employee seeking leave initiates the process by requesting to apply for it. The request floats through a standardized channel and reaches the HR department. The concerned manager then reviews the leave application and either approves or rejects the request. In both scenarios, the requester will be notified and so will be the employees concerned with the process. Leave Request Workflow enables every employee in the organisation track down the balance leaves through the integrated database so they can plan on applying for leaves the next time accordingly.
- Budget approval
Every business organisation has a dedicated finance team looking after its budgeting needs. Budget approval takes a fair share of time in execution since the team can spend days trying to find information to authenticate budget requests. Any process centering around money can’t have a room for risk and error. Budget Approval Workflow streamlines operations working around valuable resources saving time and money and increasing business efficiency and thus productivity. The system is a well-structured automated application that routes each approval request to the right people in the right capacity notifying them at the right time.
- KRIYA as a Workflow Automation Platform
So, if your organisation is struggling to focus on its core target due to unnecessary and redundant tasks and other functional hurdles, and keeping a tab on various activities has become more of a challenge than a task, then KRIYA is your one-stop solution. Kriya is an easy-to-use workflow automation solution. It orchestrates, tracks and manages business processes through a central platform for the users to carry out their routine tasks and activities through a channel designed to eliminate unorganized components from the system. The system makes the process more transparent, trackable and accessible, thus granting the user the authority to control the task in accordance with his plan and other suitabilities.
KRIYA as a workflow application helps deploy powerful applications in minutes. It lets the user create his own application and get it running in no time. The centralised workflow lets a user collaborate with his team and manoeuvre the workflow according to the suitability. Try creating your own workflow application with KRIYA.